Resilience Health Private Limited (Silver Oak Health) hereafter referred as “Silver Oak Health” (“Company”, “we”, “our”, “us”) is committed to protecting the privacy and confidentiality of personal data entrusted to us. This Candidate and Employee Privacy Policy explains how we collect, use, store, and protect personal data of candidates during the recruitment process and employees throughout their employment lifecycle, including after separation where applicable.
SCOPE
This policy applies to:
Candidates applying for employment opportunities with Silver Oak Health.
Employees, including full-time, part-time, contract workers, interns, and temporary staff engaged by the Company.
CATEGORIES OF DATA COLLECTED
Candidates
Contact details (name, address, phone, email)
Resume, education, qualifications, skills, employment history
Background verification and reference details
Government ID information as required for eligibility checks
Employees
In addition to the above, the following data may be collected during employment:
Employment details (designation, department, reporting manager, work location)
Payroll and benefits information (bank account, Aadhaar, PAN, PF, gratuity, insurance)
Attendance, leave, and working hours
Performance appraisals, training, disciplinary records
IT system access and usage logs (only for security and compliance purposes)
Emergency contact details
PURPOSES OF PROCESSING
Personal data is processed for legitimate business, legal, and contractual purposes, including:
Recruitment, selection, and onboarding
Payroll administration, tax deductions, and statutory compliance (PF, ESIC, gratuity, etc.)
Benefits management (insurance, wellness, reimbursements)
Workforce planning, performance management, and career development
Employee engagement, training, and development initiatives
Ensuring workplace safety and security (access controls, ID cards, system access)
Responding to statutory/regulatory requests and audits
Post-employment activities (e.g., references, statutory record retention)
LEGAL BASIS FOR PROCESSING
Processing is based on:
Consent provided by candidates and employees
Legal obligations under Indian labour and employment laws
Legitimate business interests, such as efficient workforce management
DATA SHARING
Personal data may be shared with:
Statutory authorities (EPFO, ESIC, labour departments, etc.) for compliance
External service providers (payroll, insurance, IT, background verification)
Customers, where required for project-specific access or compliance
Affiliates and trusted partners, in accordance with contractual obligations
SECURITY AND RETENTION
We use appropriate technical and organizational measures to safeguard personal data
Employee records are retained during employment and for up to 7 years post-separation (or longer if required by law)
Non-essential data is securely deleted once no longer required
CANDIDATE AND EMPLOYEE RIGHTS
As per applicable Indian law, including the Digital Personal Data Protection Act, 2023, you have the right to:
Access and review your personal data
Request correction or updating of inaccurate data
Withdraw consent for non-essential processing
Raise concerns through the Company’s Human Resources Group